HB 1067: Medical records; retention; effective date. - Oklahoma

Proposed Committee Substitute (full committee) 1 → Floor (House) · 3 edits

MINOR

The bill text was completely replaced with a floor version, removing the committee's proposed amendments. The substantive policy content regarding medical record retention requirements remains unchanged, but the document now reflects the final House floor version rather than the committee substitute.

Scope change

The bill's scope and applicability remain unchanged; only the document version was updated from the committee substitute to the floor version.

TECHNICAL

Removed the committee's proposed amendments and the 'Proposed Oversight Committee Substitute' header.

Added the 'House of Representatives - Floor Version' header and updated page footers to reflect the floor version.

Replaced the committee substitute text with the floor version text, which includes the original bill language without the committee's specific amendments.

House Committee Substitute → Proposed Committee Substitute (full committee) 1 · 2 edits

MINOR

The bill was amended to replace the entire text with a version that updates the bill number and committee tracking information. The substantive policy content regarding medical record retention requirements remains unchanged, as the amendment explicitly states it is to conform the title to the existing amendments.

TECHNICAL

Updated the bill identifier from 'Committee Substitute' to 'Proposed Oversight Committee Substitute' and changed the tracking number from 13099 to 12920.

Changed the effective date and session tracking from March 4, 2025, to February 25, 2025.

Introduced → House Committee Substitute · 4 edits

MODERATE

The bill was amended to replace the original text with a committee substitute version, which significantly restructures the medical record retention requirements. The new version clarifies that records must be kept for ten years after a patient's last visit or three years after death, with an additional three-year extension for newborns and minors. It also explicitly permits providers to use digital storage methods like microfilm or optical disks to save space, provided the records can be reconstructed.

Scope change

The scope of the bill remains focused on medical record retention for health care providers, but the specific rules regarding retention duration and storage methods have been expanded and clarified.

REQUIREMENT

Retention periods were clarified to be a minimum of ten years after the last patient visit or three years after death, with a specific extension of three years past majority for records involving newborns or minors.

New provisions explicitly allow health care providers to use digital storage technologies like microfilm or optical disks to conserve space, as long as the records can be reconstructed and remain legally valid.

Added specific instructions for handling records when a health care provider's office closes, requiring notification to the State Department of Health and ensuring record integrity.

TECHNICAL

Removed the original introductory text and replaced it with a formal 'Committee Substitute' header and footer information.

Medical records; retention; effective date.

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