State government: Secretary of State: duties.

Existing law requires the Secretary of State to appoint a competent person to the position of Keeper of the Archives. Existing law specifies that the Keeper of the Archives is responsible for the preservation and indexing of material deposited in the State Archives, and shall make the material readily available for use. This bill would, on July 1, 2014, change the name of the Keeper of the Archives to the Chief of Archives. Existing law, the State Records Management Act, provides for the Department of General Services to manage state records, as specified. This bill would, on July 1, 2014, provide that the Secretary of State would manage state records and that the Department of General Services would store state records, as specified. Existing law provides that the Workers' Compensation Appeals Board may, with the approval of the Department of Finance, destroy or otherwise dispose of a file kept by it in connection with a proceeding regarding workers' compensation and insurance, as provided. This bill would instead, on July 1, 2014, provide that the Workers' Compensation Appeals Board may, with the approval of the Secretary of State, destroy or otherwise dispose of a file kept by it in connection with a proceeding. This bill would also, on July 1, 2014, make technical, nonsubstantive, and conforming changes to these provisions. This bill would provide that it shall become operative only if funds are appropriated to the Secretary of State for the California Records and Information Management Program. This bill would require the Secretary of State to provide notice to the Legislative Counsel and post notice on its Internet Web site when the appropriation has been made.