School district records.

Existing law requires the Secretary of State, in consultation with the Department of General Services, to approve and adopt appropriate standards for the purpose of storing and recording documents in electronic media and requires the standards to include a requirement that a trusted system, as defined, be used. Existing law authorizes the governing board of a school district to make photographic, microfilm, or electronic copies of records of the district and to destroy the original after the copy is made if provision is made for permanently maintaining the copy in the files of the district, except that an original record that is basic to a required audit is prohibited from being destroyed before the second July 1st after the completion of the audit. This bill, commencing January 1, 2012, would authorize the destruction of an original of a school district record of which a photographic or microfilm copy has been made when provisions are made for permanently maintaining that copy in the files of the district and would authorize the destruction of an original record of which an electronic copy has been made if the governing board of a school district annually certifies that provisions are made to maintain the copies in a trusted system, as defined, and the copy is a nonalterable optical image reproduction produced by technology that does not permit alterations, changes, additions, or deletions to be made of the original record. The bill would state that these provisions do not relieve the governing board of a school district from a requirement in law to produce an original record that is basic to a required audit, unless that record can be reproduced from the copy that was made from the original record.