SB 5239 Washington Senate · 2025-2026 Regular Session

Concerning the retention of hospital medical records.

Substitute Senate Bill 5239 updates the requirements for how long hospitals must retain patient medical records. It changes the previous rule, which mandated a minimum of ten years after a patient's most recent discharge, to a new standard. Hospitals are now required to preserve all medical records for a minimum period of 26 years from the date the record was created. This applies to records currently held and those created in the future, and hospitals can use various storage methods like paper or electronic formats.
Bill status signed all 5 stages cleared
Introduction
Jan 2025
Committee Review
Apr 2025
Senate Passage
Apr 2025
House Passage
Apr 2025
Signed into Law
Apr 2025
Introduced Jan 14, 2025 Signed Apr 22, 2025
Maddy AI version diff · 2 comparisons

What changed between versions

Substitute Bill Substitute Passed Legislature · 3 edits
MINOR
The document has been updated from a draft 'Substitute Bill' to a formal 'Certificate of Enrollment' confirming that SB 5239 has been passed by both the Senate and the House of Representatives. This change signifies the bill's final approval and readiness for the Governor's signature, adding official certification details and dates that were not present in the previous version.
ENFORCEMENT

Added a formal Certificate of Enrollment confirming the bill was passed by the Senate on February 12, 2025, and the House on April 9, 2025, with unanimous votes.

TECHNICAL

Included the name of the Secretary of the Senate, Sarah Bannister, and her official certification statement regarding the bill's passage.

Changed the document title from 'Substitute Senate Bill 5239' to 'Certificate of Enrollment' to reflect its new status as an enacted legislative record.

Floor votes · Senate Feb 12, 2025 · House Apr 9, 2025

How they voted

510
Passed
Total votes 51
Feb 12, 2025
D Democratic31
31 Yea
100% Yea
R Republican20
20 Yea
100% Yea
Vote distribution
All Yea All Nay Mixed No data
Full legislative history

Actions timeline

Total actions
25
Key actions
10
Committee
6
Apr 22, 2025
Signed into law
Governor signed.
executive
Apr 15, 2025
Lower · Passed
Speaker signed.
lower
Apr 14, 2025
Upper · Passed
President signed.
upper
Apr 9, 2025
House · Passed
House Vote: pass (100-0)
house
Apr 2, 2025
Committee
Referred to Rules 2 Review.
lower
Apr 1, 2025
Lower · Passed
HCW - Majority; do pass.
lower
Apr 1, 2025
Lower · Passed
Executive action taken in the House Committee on Health Care & Wellness at 1:30 PM.
lower
Mar 25, 2025
Lower · Passed
Public hearing in the House Committee on Health Care & Wellness at 1:30 PM.
lower
Feb 12, 2025
Senate · Passed
Senate Vote: pass (51-0)
senate
Jan 24, 2025
Upper · Passed
Executive action taken in the Senate Committee on Health & Long-Term Care at 8:00 AM.
upper
Jan 21, 2025
Upper · Passed
Public hearing in the Senate Committee on Health & Long-Term Care at 10:30 AM.
upper
1 primary · 2 co-sponsors

Sponsors